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Consultant Selection

Engineering Professional Services

The purpose of the District's engineering professional services consultant selection policy/procedure is to define guidelines for the procurement of engineering, architectural, and survey services which are consistent with Federal and State law requiring qualifications-based selection.  Following is a summary of this policy.

Prequalification Process

  • Consultant Prequalification is required.
  • See Consultant Prequalification Questionnaire link.  Questions may be directed to Sharon Holt at (314) 768-6285 or
  • Consultant must maintain a fully functioning (fully staffed) office within the District's boundaries, and it must be open and manned during normal company work hours and serve as a self-sufficient office for the company.
  • Consultant must have at least one engineer/architect/surveyor registered in the State of Missouri on staff to be responsible for and seal all work.
  • Consultant must be qualified and experienced in architecture, surveying, civil, or environmental engineering work, and may request prequalification in the following categories:  construction management, geotechnical services, sewer and channel design, sewer and process design, surveying, sewers, large facilities, small pump stations, natural channel restoration, and buildings.
  • Consultant information submitted is reviewed by the Engineering Department.  The consultant is notified of the areas in which they have been prequalified.
  • Poor past performance may result in the District rescinding or denying prequalification.
  • Prequalification of sub-consultants is not required.

Consultant Procurement Process

  • Projects less than $500,000:  A Short List Committee shall prepare a short list of at least three (3) consultants for each project or each grouping of projects from a list of prequalified consultants.
  • Projects that exceed $500,000:  A Short List Committee shall prepare a short list of at least three (3) consultants from the consultants that have submitted a response to a Request for Qualifications (RFQs) for an identified project.
  • Request for Proposals (RFPs) shall be sent to the short listed firms. All proposals will be date stamped upon receipt by the District.  Proposals not submitted on time will not be eligible for consideration.
  • A Selection Committee will review and evaluate the proposals.
  • The District will request a fee proposal from the selected consultants. Contracts shall be negotiated to ensure the best and fairest rates are obtained by the District for the services required.
  • If a reasonable contract cannot be negotiated for a given project, the District will repeat this process with the next acceptable consultant. If no contract can be negotiated, then the procurement process will be repeated with all new consultants.
  • The Notice to Proceed with services shall be sent with the signed contracts only after District Board of Trustees approval of the consultant selection and verification of proper and current insurance requirements by the District's Office of General Counsel.
  • In special cases, for unusual or unique projects, negotiations with qualified consultants who do not have offices in St. Louis, as defined in Paragraphs I.A. through I.D., will be undertaken only after written justification by the Director of Engineering and the approval of the Executive Director.
  • Upon project completion, the District will prepare a performance evaluation on the quality of the design services completed to include the consultant's ability to meet all schedules, and design the project within budget requirements. The consultant shall be briefed and the evaluations shall be filed for use in future selection processes.