Participation in CIRP
The following is a basic description of how consultants and contractors participate in MSD's Capital Improvement Program.
- In July, the purchasing group requests that all previously prequalified construction contractors requalify. Existing and new contractors may also prequalify anytime during the year. The contractor may request pre-certification for any work category listed in the Questionnaire.
- The information submitted is reviewed by the Engineering Department. The contractor is informed of the areas in which they have been prequalified, whether they can bid on projects over $500,000, and whether or not they are limited to the successful completion of their first project before they are allowed to bid on another project due to lack of experience. Poor performance in the previous year can result in contractors being denied prequalification for one year. Please refer to the "Construction Contractor Pre-Qualification and Performance Review Procedures" document in the "Links and Resources" section below for additional information.
- MSD does not prequalify sub-contractors, only prime contractors. The selection of subcontractors is the responsibility of the prime contractor.
- Prequalified contractors receive a direct notice to contractors if any project is advertised for which they are prequalified. They may then obtain plans at MSD's main office.
- Pre-qualified contractors may establish a joint-venture relationship for the purposes of submitting a bid on a specific project, provide that: The application must be received by the District at least two (2) business prior to the date of the bid opening to allow time for District review.
- All parties to the joint venture have previously pre-qualified with MSD in the work category named in the bid documents.
- The joint venture can show proof that they have registered with the Office of the Secretary of the State of Missouri.
- The completed Joint Venture Pre-qualification Application has been approved by the District.
- Bids are submitted with the lowest responsive, responsible bidder being brought to the Board of Trustees for approval.
- Each winter, the Engineering Department requests that all previously prequalified consultants requalify. Existing and new consultants may also pre-qualify anytime during the year. The consultant requests certification in the areas listed: construction management, geotechnical services, sewer and channel design, sewer and process design, surveying, sewers, large facilities, small pump stations, natural channel, and building.
- The information submitted is reviewed by the Engineering Department. The consultant is informed of the areas in which they have been prequalified.
- MSD does not prequalify sub-consultants.
- MSD uses a quality based selection (QBS) process in compliance with State regulations per the attached Consultant Selection Policy/Procedure. For projects over $500,000 in fee, all prequalified consultants are asked to submit a general qualifications package (Request for Qualifications, or RFQs) describing the qualifications and experience of their team. A Short List Committee consisting of representatives from Engineering, Operations, and Human Resources (Diversity) usually short-list three consultants for each project. For projects less than $500,000 in fee, the same Short List Committee uses the information in the prequalification package to short-list three firms to submit on two similar projects.
- The short-listed consultants are asked to then submit detail proposals (Requests for Proposals, RFP’s) for each project. The RFP must address the consultant’s understanding of the project, project team, schedule, staff workload, past experience, and MWBE participation. A Selection Committee consisting of different representatives from Engineering and Operations selects the best proposals with concurrence from Human Resources (Diversity). The Executive Director approves these selections.
- The staff enters into contract negotiations. If a reasonable contract cannot be negotiated, the staff will go to the second place consultant and start contract negotiations.
- The selected consultant and the negotiated contract value are brought to the Board of Trustees for approval.
- MSD hosts regular networking, informational, and organizational meetings to inform the contracting community of our processes and procedures.
- Variations to these procedures are used when a particular project requires a more intensive prequalification and selection process.
The contact for construction contractors is (314) 768-6269, and the contact for professional consultants is (314) 768-6285.